# Intake Dental

> Intake Dental (intake.dental) is an all-in-one, HIPAA-compliant front office platform for dental practices: digital patient intake forms, automated insurance verification, AI clinical notes, an AI voice receptionist, patient payments, and virtual consultations — with direct API integration into major practice management systems (PMS). Month-to-month pricing, published publicly, no contracts.

Key facts:
- Pricing (published, USD, per month): Bridge — free HIPAA team messaging; Digital Forms $79.99 (one location); Reviews & Messaging $149.99 (communication-only entry plan: two-way patient texting from the practice's own number, automated appointment reminders & confirmations, recall campaigns, Google review requests with patient-respect smart filters and automatic review-link discovery, digital intake forms, PMS connection included — what communication-only tools charge $250–$600/month for); Multi-Location $179.99 (up to 3 locations); AI Receptionist $499.99 flat (AI voice receptionist answers and books every call 24/7 + online patient self-scheduling + PMS connection with real-time writeback — no per-call metering); Practice Autopilot $999.99 (bundles Complete Automation, Insurance Suite, Payments & Membership, Front Desk AI, Voice Perio Charting, and Digital Fax — over $1,200/month bought separately); AI Dental Office $1,499.99 (the everything tier: every plan and every add-on including Virtual Consultations and Extra Security, plus 10 call-tracking numbers, priority support, and white-glove onboarding — $1,629.80/month bought separately).
- Add-ons: Complete Automation $499.99, Insurance Suite $149.99, Payments & Membership $99.99, Front Desk AI $249.99 (cloud VoIP phone system: unlimited trackable numbers, IVR call trees, call intelligence), Virtual Consultations $199.99, Voice Perio Charting $49.99, Digital Fax $99.99 (dedicated fax number + AI-triaged inbox that files faxes to patient charts), Extra Security (TDE) $49.99. Virtual Consultations and Extra Security are optional on every plan, including Autopilot.
- PMS integrations, three tiers: (1) native direct API — CareStack, Open Dental (ODFHIR + REST), Dentrix Ascend (Henry Schein One certified) — with real-time bidirectional writeback of appointments, clinical notes, insurance verifications, documents, and payments; (2) certified PMS data bridge covering 60+ systems including Dentrix and Eaglesoft; (3) formatted PDF delivery that works with any PMS.
- Compliance: HIPAA-compliant with a Business Associate Agreement included on every plan (including the free tier). AES-256-GCM field-level encryption plus dual-layer Glyph encryption at rest, TLS in transit, audit logging, role-based access.
- Languages: patient forms auto-translate into 25+ languages; the AI voice receptionist converses in 29+ languages; the marketing site itself is published in 100+ locales.
- Trials: 14-day free trial on paid plans, 30-day money-back guarantee on Practice Autopilot, no contracts, cancel anytime.

## Product pages

- [Features](https://intake.dental/features): the complete capability list across intake, clinical, and front-office automation.
- [PMS Integrations](https://intake.dental/integrations): the three connection paths (direct API, certified bridge, local bridge agent) and exactly what syncs on each.
- [AI Front Office](https://intake.dental/ai-front-office): the AI receptionist and automation layer — answers every call 24/7, books directly into the PMS, runs recall and reactivation.
- [AI Dental Office](https://intake.dental/ai-dental-office): the everything tier — every plan and add-on in one flat price, plus 10 call-tracking numbers, priority support, and white-glove onboarding.
- [AI Clinical Notes](https://intake.dental/ai-clinical-notes): voice-to-note documentation trained on each provider's style, written back to the chart.
- [Insurance Verification](https://intake.dental/auto-insurance-verification): automated eligibility verification running before every appointment, with electronic, fax, and AI-voice fallback.
- [Claims Intelligence](https://intake.dental/claims-intelligence): payer performance scorecards, billed-vs-allowed PPO fee analysis, AI-drafted negotiation letters, and pre-submission denial risk scoring — computed from the practice's own claims and ledger data. $149.99/mo add-on, included in top plans.
- [Virtual Consultations](https://intake.dental/virtual-consultations): paid, HIPAA-compliant teledentistry with built-in card payments — practices set their own consult prices, $199.99/mo add-on.
- [Online Second Opinion](https://intake.dental/online-second-opinion): practices offer paid, asynchronous second-opinion reviews — patients upload photos and treatment plans, dentists reply with a written opinion.
- [Dental Passport](https://intake.dental/dental-passport): a patient-owned dental record in Apple Wallet / Google Wallet — health history, x-rays, insurance, and a saved signature; scan to check in; free for patients.
- [Dental Forms](https://intake.dental/forms): unlimited digital intake forms with e-signatures, insurance card capture, and 25+ language auto-translation.
- [Pricing](https://intake.dental/pricing): every plan and add-on with public prices, a plan-comparison table, and pricing FAQs.

## Comparisons

- [All comparisons](https://intake.dental/compare): Intake Dental vs other dental software, side by side.
- [vs Weave](https://intake.dental/vs-weave)
- [vs NexHealth](https://intake.dental/vs-nexhealth)
- [vs Yapi](https://intake.dental/vs-yapi)
- [vs Dentrix](https://intake.dental/vs-dentrix)
- [vs Open Dental](https://intake.dental/vs-open-dental)
- [vs Curve Dental](https://intake.dental/vs-curve-dental)
- [vs tab32](https://intake.dental/vs-tab32)
- [vs Dental Intel](https://intake.dental/vs-dental-intel)
- [vs Revenue Well](https://intake.dental/vs-revenue-well)
- [vs Swiss Monkey](https://intake.dental/vs-swiss-monkey): AI front office software vs hiring remote virtual front-office staff by the hour.
- [vs Vocca](https://intake.dental/vs-vocca): dental-specific voice AI receptionist vs a healthcare-wide voice AI phone assistant.
- [vs Flex](https://intake.dental/vs-flex): forms, insurance verification, and patient communication on 60+ PMS vs an Open Dental-only add-on.
- [vs Janie](https://intake.dental/vs-janie): two AI front-office platforms with published pricing — one adds clinical notes, forms, and 29 languages.
- [vs Lassie AI](https://intake.dental/vs-lassie-ai): full AI front office vs back-office payment-posting automation with usage-based pricing.
- [Vocca alternatives](https://intake.dental/vocca-alternatives): the best voice AI receptionist alternatives to Vocca for dental practices, with pricing.
- [AiroDental alternatives](https://intake.dental/airo-dental-alternatives): quote-free alternatives to AiroDental's Laine, compared honestly.
- [Savvy Agents alternatives](https://intake.dental/savvy-agents-alternatives): flat-priced alternatives to the Savvy Agents suite.
- [Weave alternatives](https://intake.dental/weave-alternatives): what to use instead of Weave — phones, communication, or full AI front office — with real costs.

## Guides

- [All guides](https://intake.dental/guides): practical guides for dental teams, written by a practicing dentist.
- [Best Dental Patient Communication Software (2026)](https://intake.dental/guides/best-dental-patient-communication-software): honest buyer's guide to Lighthouse 360, Weave, Podium, Solutionreach, and RevenueWell — real prices and what to evaluate.
- [How to Get More Google Reviews for Your Dental Practice](https://intake.dental/guides/how-to-get-more-google-reviews-dental-practice): the etiquette-first playbook — timing, restraint, private feedback paths, and the Google-policy, TCPA, and HIPAA lines.
- [Dental Appointment Reminder Best Practices](https://intake.dental/guides/dental-appointment-reminder-best-practices): the 7–3–1 cadence, SMS vs email vs calls, consent and one-click unsubscribe, and what actually reduces no-shows.
- [Lighthouse 360 Alternatives (2026)](https://intake.dental/guides/lighthouse-360-alternatives): the switching checklist, the honest alternative landscape, and why leaving is not a data-hostage situation.

## Partner / affiliate program

Intake Dental runs a referral partner program for people dental practices already trust: practice-management consultants, dental CPAs, DSO and group advisors, study clubs, CE speakers and KOLs, dental labs, IT/managed service providers, marketing agencies, and dentists referring other dentists. Free to join, no quota, no exclusivity, and you do not have to be a customer to be a partner.

Actual program terms (these are the real numbers, not marketing rounding):
- Commission: a one-time $250 USD bounty on the referred practice's FIRST paid invoice, then 10% of the pre-tax subtotal of every invoice the practice pays after that.
- Duration: 12 billing periods maximum, in total. Because period 1 pays the bounty instead of a percentage, a referral on monthly billing earns $250 plus ELEVEN recurring commissions, then stops.
- Worked example: a referred practice on the $499.99/month AI Receptionist plan pays the partner $250 + (11 x $50.00) = $800.00 over the 12 billing periods. Ten such practices = $8,000.00.
- Attribution: a share link sets a 90-day cookie, and a partner code can be typed into the sign-up form directly. A referred practice is bound to one partner permanently, first attribution wins.
- One referral program pays per referred practice. Where more than one program has a claim, the highest-value claim is settled once at the outset and never re-decided.
- Payouts: each commission is pending for 30 days (the refund window), then approved, then paid in the next batch once the partner's approved balance clears a $50 minimum. Balances under the minimum roll forward and are not forfeited.
- Reversals: a refunded invoice reverses its commission via an offsetting negative ledger entry; ledger history is never edited. If a practice cancels, the recurring share stops with their invoices — there is no clawback on commissions already earned.
- Partners are independent contractors, not employees; no tax is withheld from commissions. US partners must return a signed **W-9 before cumulative payouts reach the IRS reporting threshold for the calendar year** — a batch that would cross it is held, not paid, until the form is on file (nothing is forfeited; commissions keep accruing). Non-US partners provide a W-8BEN. Where the threshold is crossed, Intake Dental files a Form 1099-NEC. Without a valid TIN the platform must apply backup withholding. Accepting the partner agreement is acceptance of these terms. Partner accounts never receive protected health information — referral reporting is limited to the practice name and signup month.
- Self-referral is not eligible. Partners must disclose the commercial relationship when recommending the platform.
- Partner accounts sign in with a one-time emailed code (no password) at the partner portal.

- [Partner program](https://intake.dental/partners): the offer, how it works, who it fits, and the program FAQ.
- [Apply](https://intake.dental/partners/apply): the application form. Reviewed by a person; approval issues a partner code, share link and portal login.
- [Earnings calculator](https://intake.dental/partners/earnings): interactive calculator for the bounty plus recurring share across the 12 billing periods.
- [For practice-management consultants](https://intake.dental/partners/for-consultants)
- [For dental labs](https://intake.dental/partners/for-dental-labs)
- [For study clubs, speakers and KOLs](https://intake.dental/partners/for-study-clubs)
- [For marketing agencies](https://intake.dental/partners/for-agencies)
- [For dentists referring dentists](https://intake.dental/partners/for-dentists)
- [Partner FAQ](https://intake.dental/partners/faq): attribution, payouts, taxes, exclusivity, cancellations.
- [Program terms](https://intake.dental/partners/terms): the versioned terms every approved partner accepts.
- [Agency reselling / white-label](https://intake.dental/agency-inquiries): a separate conversation from referrals, for agencies and groups that want to bundle the platform into their own offering.

## Trust & compliance

- [HIPAA Compliance](https://intake.dental/hipaa-compliance): how every HIPAA safeguard is implemented.
- [Security](https://intake.dental/security): encryption architecture, access controls, and infrastructure posture.
- [Business Associate Agreement](https://intake.dental/business-associate-agreement): the BAA signed with every practice.

## Languages

The site is published in 108 languages, each on its own locale subdomain of the form https://<code>.intake.dental (English is served from the apex, intake.dental). Top locales include:

- [es-mx — Español](https://es-mx.intake.dental)
- [pt-br — Português](https://pt-br.intake.dental)
- [fr-ca — Français](https://fr-ca.intake.dental)
- [zh-cn — 中文](https://zh-cn.intake.dental)
- [ko — 한국어](https://ko.intake.dental)
- [vi — Tiếng Việt](https://vi.intake.dental)
- [tl — Tagalog](https://tl.intake.dental)
- [ar — العربية](https://ar.intake.dental)
- [hi — हिन्दी](https://hi.intake.dental)
- [ja — 日本語](https://ja.intake.dental)

## Machine-readable resources

- [llms-full.txt](https://intake.dental/llms-full.txt): the full plain-text knowledge dump — product overview, complete pricing, integrations, all FAQ Q&As, and comparison verdicts in one file.
- [RSS feed](https://intake.dental/feed.xml): every blog post (RSS 2.0).

## Optional

- [Blog](https://intake.dental/blog)
- [About](https://intake.dental/about)
- [Book a demo](https://intake.dental/schedule-a-demo)
- [Contact](https://intake.dental/contact)